SERVICES

Editing and production of printed material

Editing, counseling and coordination of the overall design of the conference’s printed material.
Supporting the Organizing Committee in the preparation of the scientific programme.
Writing, editing, producing and distributing announcement brochures, preliminary and final scientific programme and the sponsorship proposal.
Producing the overall conference printed material (invitations, programmes, posters, envelopes, leaflets, banners, membership cards, registration cards, announcements, attendance certificates, name badges etc.).
Producing conference proceedings in hard copy or/and in electronic format.

Design and implementation of sponsorship programmes (involving exhibitions, scientific sessions, promotional items).
Marketing and promotion of the sponsorship programme.
Communication & correspondence.
Sponsorship coordination.
Promotional services (including advertising, strengthening corporate awareness and pre-congress and on-site management).

Management of the exhibition floor plan and contact data.
Management of booth reservations and correspondence with sponsors.
On site management of exhibitors.
Organization and coordination of exhibition stands and exhibitor’s requirements.

Ad hoc AV equipment and coordination (video data projectors, portable computers, complete microphone system, printers, fax machines, audiovisual systems).
Full time technical support.

Online individual registration form.
Online corporate registration form.
Online hotel room reservation.
Online abstract submission.
Email campaign for sponsorship programme distribution.
Email campaign for the event promotion.
E-mail campaign for distribution of the conference’s programme.
Internet point infrastructure on-site.
Conference website design and construction.
Live Internet streaming of the conference through livemedia.gr.
Access to live webcasting of the conference online with a personal password leading to obtaining the conference certificate or for exclusive access.
Video conferencing.
Update of the official conference website with every detail, information, proceedings and material.

Design of an integrated marketing plan.
Organization of mailing distribution network.
Target Group Database.
Press Conference.
Integral publicity coverage by a team of journalists and professional photographers.
Dissemination of conference releases and photographic material to magazines, press, allied organizations and institutions.
Online photo gallery management through the official conference website.
Newsletter and sms campaign.

Obtain the support of aligned organizations, both local and international, through sponsorship programmes.
Assumption of all payments and financial arrangements on behalf of the Organizing Committee.
Pre – conference Funding.
Conference budget preparation.
Management of supplier quotations, contracts and invoices.
Auditing of revenues and expenses.
Post – conference financial report and presentation to the organizing committee.

Establishment of the conference basic policy, in collaboration with the Organizing Committee.
Research and counseling for suitable conference venue.
Coordination of keynote speakers and VIP protocol treatment.
Abstract Management.
Sms and email campaign for the event’s promotion to targeted groups of interest.
Individual and group registrations using an advanced event management software.
On-site registration staff and desk management.
Barcode system for advanced and automated participant management on site.
Delegate welcome kits, conference accessories and promotional gifts.
Communication liaison with exhibitors, participants, sponsors, speakers.